Step 4: Glue It Together

Before you embark on the rest of the PRINCE2 implementation journey, selling and implementing this great project management method in your organization, you should get the most out of what you have already done.

There is at least two thing you can do to create some additional value for project stakeholders:
  1. Aggregate Highlight report traffic lights in the project list. This will give an “at a glance” status overview of the project Portfolio.
  2. Make links from the projects in the list to the mandate, latest highlight report, workspaces with more documentation etc. There are various ways of doing this depending on which tool you use to maintain and share the list of projects. 
This might seem like a small step, but it is important as it creates buy-in to your project management improvement initiatives.

Implementing the above steps in the PRINCE2 project management framework can offer several benefits:

  1. Enhanced Transparency: Aggregating highlight report traffic lights in the project list provides a quick, visual overview of the project portfolio's status. Stakeholders can easily identify which projects are on track, which are at risk, and which need immediate attention.

  2. Improved Accessibility: Linking directly from the project list to essential documents like mandates and latest highlight reports, as well as workspaces with more documentation, streamlines access to important project information. This can speed up decision-making processes and ensure stakeholders are well-informed.

  3. Stakeholder Engagement: These steps help foster engagement and buy-in from stakeholders. By demonstrating the value of the PRINCE2 framework in providing clear, accessible project updates, stakeholders may be more likely to support your project management improvement initiatives.

  4. Incremental Improvement: Even though it might seem like a small step, these modifications can lead to significant improvements in project management processes over time, enhancing efficiency, communication, and overall project success.

Continue implementing PRINCE2 - Step 5 Sell PRINCE2 to Your Organization
Back to implementing PRINCE2 - Step 3: Highlight Reporting

1 comment: